The Checklist

1. 1

   Request the worker's share code and date of birth

   Ask the worker to generate a share code and provide their date of birth at gov.uk/view-prove-immigration-status.

2. 2

   Access the Employer Right to Work service

   Visit the Home Office online checking service to begin the check: gov.uk/view-right-to-work.

3. 3

   Enter the required details

   Input the share code and date of birth exactly as provided by the worker.

4. 4

   Review the immigration status

   Check the worker's identity, any work restrictions, expiry dates and whether a follow-up check is required.

5. 5

   Download and save the right to work profile

   Download a PDF copy of the online check and save it securely within your HR records.

6. 6

   Record the date of the check

   Retain evidence showing the employee's name, photograph, immigration status and the date the check was completed.

Common Employer Mistakes

• Accepting expired documents
• Failing to conduct follow-up checks where required
• Not retaining evidence of the check
• Employing workers outside the conditions of their visa
• Missing sponsor licence reporting duties

Visa Professionals Ltd is authorised and regulated by the Immigration Advice Authority (IAA) to provide immigration advice and immigration services. IAA Registration Number: F201000109. This guide provides general information only and does not constitute legal or immigration advice. For advice on your specific circumstances, please contact us directly.