The Checklist

1. 1

   Maintain up to date HR records

   Keep personnel files current, including contracts, right to work evidence and contact details for all sponsored workers.

2. 2

   Monitor sponsored worker absences

   Track unauthorised absences and ensure reporting duties are met within required timeframes.

3. 3

   Keep job descriptions accurate

   Ensure each sponsored worker's actual duties match what was stated on their Certificate of Sponsorship.

4. 4

   Review your SMS reporting history

   Check that all required reports have been submitted on time through the Sponsorship Management System.

5. 5

   Prepare your key personnel

   Make sure your Authorising Officer and other key personnel understand their duties and can speak to compliance processes.

6. 6

   Organise site access and documentation

   Be ready to provide auditors access to premises and produce documents promptly on the day.

Common Employer Mistakes

• Disorganised or incomplete personnel files
• Late reporting of changes in circumstances
• Job duties drifting from the original Certificate of Sponsorship
• Key personnel unfamiliar with sponsor duties
• No internal process for tracking compliance deadlines

Visa Professionals Ltd is authorised and regulated by the Immigration Advice Authority (IAA) to provide immigration advice and immigration services. IAA Registration Number: F201000109. This guide provides general information only and does not constitute legal or immigration advice. For advice on your specific circumstances, please contact us directly.